Logistics Coordinator (OR + WA)

PNW Biodiversity

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🌳About the Organization

Adventure Scientists is a nonprofit organization on a mission to protect the planet by pairing scientists with individuals uniquely capable of gathering difficult-to-obtain data. Our team collaborates with scientists worldwide to solve pressing environmental challenges, from biodiversity to climate change. Every role here offers a chance to make an impact on a global scale!

🙋‍♀️ About the Role

We’re looking for a part-time field-based Logistics Coordinator (contractor role) to apart of a small team to support our conservation research across national forests across the Pacific North West. This is an exciting, explorative position designed for someone who loves logistics, thrives in the outdoors, and wants to contribute meaningfully to wildlife conservation.

You’ll play a vital part of keeping our Pacific Northwest Biodiversity project running smoothly by assisting volunteers with the equipment they need and managing the pick-up and return of Autonomous Recording Units or (ARUs).

This role involves meeting volunteers before and after their adventures, traveling to iconic forest locations to drop off and retrieve ARUs, and providing hands-on support on the ground.

If you enjoy meeting new people and want your time outdoors to contribute to scientific research, this role could be a great fit! 🌳

đź’Ľ Responsibilities

  • Manage the collection and delivery of ARUs between designated hubs, volunteers, and pre-arranged remote locations, with availability outside standard Monday–Friday, 9–5 working hours
  • Place and retrieve ARUs 6 weeks after on 5 field days in different hexes per month (with the option to batch visits if preferred)
  • Host ~2hours/weekly “office hours” at a designated meet-up location, outside of standard working hours, for volunteers to drop-off and pick-up ARUs (for example, 6-8pm on Wednesdays at a local coffee shop)
  • Maintain organization and tracking of equipment, storing it safely in your place and ensuring accurate handoffs and returns.
  • Schedule and communicate with volunteers by phone, email, and text.
  • Provide weekly communication with the Project Manager about routes, availability, and equipment status, including detailed updates for organizational tracking.
  • Represent Adventure Scientists by hosting 2 volunteer events from March to September 2026 (organizational support provided!)

    🎯 Skills & Requirements 

    • Reliable personal transportation
    • Dependable phone and internet access for communication and route planning
    • Comfort driving long distances and navigating varied road conditions
    • Willingness to hike off-trail in PNW forests when necessary to access remote locations
    • Strong communication and coordination skills
    • Ability to work independently and responsibly with minimal supervision
    • Passion for conservation, wildlife, and spending time in natural environments

    💪 Extra Awesome Qualities

    • Experience with field logistics, transportation, or gear management.
    • Comfort traveling solo in outdoor settings.
    • Familiarity with local national forest terrain.
    • Wilderness first aid, navigation experience, or backcountry safety experience.

    🌎 Location

    Field-based across Oregon and Washington, with remote communication and coordination. Only applicants based in Oregon and Washington (or those spending significant time there for personal reasons) will be considered.

    đź’Ž Compensation

      • $25 per hour
      • Contract duration is March to September 2026

      During the first two months of the contract, the Logistics Coordinator is expected to work approximately 20 hours per month as project activity begins to ramp up.

      As the summer field season progresses and volunteer participation increases, monthly hours are expected to rise to approximately 40–50 hours per month. During this period, you may be asked to travel greater distances, host additional office hours, and access more remote hex locations to support ongoing project operations.

      • Hours fluctuate depending on volunteer activity and field schedules.

      This role is ideal for someone who:

      • Values flexibility and seasonal intensity.
      • May already work in outdoor, seasonal, or contract-based roles.
      • Is excited about meaningful conservation work and understands that this is project-based, mission-driven field support.

      We offer non-negotiable compensation to ensure fairness, transparency, and equity for everyone in the hiring process. This approach allows us to uphold our commitment to pay consistency, eliminate bias in the hiring process, and create a culture of trust and clarity for all team members.

      Reimbursement:

      • Mileage reimbursed at $0.25 per mile
      • Fuel expenses for longer-distance travel may be reimbursed with prior approval

      🗓️ Hiring Process

      At Adventure Scientists, we believe in a transparent, enjoyable, and thorough hiring experience that ensures mutual alignment.

      1. Initial Conversation: Quick call with our People Operations team to to get to know you.
      2. Final Interview: Conversation with the project team to align on expectations.

      🎓 How to Apply

      If you’re already adventuring, documenting, and passionate about protecting ecosystems – we’d love to work with you!

      To apply, please submit the short answers to the application questions (no cover letter required).

      ⚠️ Important Note:

      We take application authenticity seriously. All responses to application questions are reviewed for originality. Submissions that are AI-generated or copied, even if partially, are automatically rejected, regardless of your qualifications.

      Please take the time to craft thoughtful, personal answers that reflect your own voice and experiences.

      We’re excited to learn more about you and appreciate the time you take to share your story with us!

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      U.S. Equal Employment Opportunity Information (Completion is Voluntary)

      Individuals seeking employment at Adventure Scientists are considered without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, or veteran status. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity record keeping, reporting, and other legal requirements.

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      As set forth in Adventure Scientists Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

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