California Events Coordinator

Position: Adventure Scientists California-Based Event Coordinator 

Term-limited, contract position, available immediately.

Applications due: August 29, 2024 by 11:59pm MST


Adventure Scientists is seeking a California-based recruitment and volunteer event coordinator for the CA Biodiversity project


About Adventure Scientists:

Founded in 2011, Adventure Scientists is a nonprofit organization that plays an essential role in advancing solutions to environmental challenges. We equip scientific leaders at the cutting edge of conservation and climate science with project planning, data collection and public engagement services in order to increase their success. By mobilizing and training volunteers to collect high-quality scientific data at an otherwise unachievable scale, Adventure Scientists serves as a cost-effective and powerful accelerator to conservation around the world.


About CA Biodiversity: 

Adventure Scientists is partnering with the California Institute for Biodiversity (CIB) to support the exploration and documentation of insects, fungi, and soil biodiversity as part of an All Taxa Biodiversity Inventory that supports the California 30X30 Pathways Strategy to conserve 30% of the state of California by 2030. Volunteers will apply to participate in either soil eDNA sample collection, insect sweep net sample collection, or both. For soil, volunteers will collect paired soil samples from topsoil and subsoil across many ecoregions of California. For insects, volunteers will sweep areas with insect nets for a minimum of 20 minutes and collect insects in vials. 


The CA Biodiversity project: Adventure Scientists is partnering with the California Institute for Biodiversity (CIB) to support the exploration and documentation of insects, fungi, and soil biodiversity as part of an All Taxa Biodiversity Inventory that supports the California 30X30 Pathways Strategy to conserve 30% of the state of California by 2030. 

Volunteers will apply to participate in either soil eDNA sample collection, insect sweep net sample collection, or both. For soil, volunteers will collect paired soil samples from topsoil and subsoil across many ecoregions of California. For insects, volunteers will sweep areas with insect nets for a minimum of 20 minutes and collect insects in vials. Volunteer events are key to mobilizing and training volunteers to collect data!

The Event Coordinator role will:

  • Create a minimum of 6 Field Days and minimum 12 Community Gatherings for volunteers throughout California from September 2024 - August 2025.

    • Field Days are training days to mobilize volunteers, collect samples in bulk, and celebrate volunteer efforts. (e.g. hosting a training session and guided hike through a CA state park).

    • Community Gatherings are events that aim to increase community, spread knowledge to the general public, and train interested volunteers, without the data collection component. (e.g. speaking at a wilderness summit, hosting an informational session at a public library, boothing at an outdoor festival).

  • Identify free/donated/affordable venues to host 30-40 folks, that can hold a training and celebratory event, considering factors such as accessibility and amenities. 

    • Procure and organize necessary event materials/vendors, including catering, audiovisual equipment, signage, and decorations.

  • Create event RSVP signup communications, create “Know Before You Go” communications.

  • Oversee registration and attendee communication, ensuring a smooth and seamless experience for all participants.

  • Recruit and disseminate the opportunity to potential AS volunteers. 

  • Manage onsite event logistics, including setup, breakdown, and on-site coordination of staff and volunteers.

  • Give live information and training sessions about the CA Biodiversity project onsite. 

  • Manage swag and prizes for participants at the event. 

The AS role will be to

  • Market and share the opportunity with volunteers in the AS community and beyond, and support recruitment efforts. 

  • Provide opportunities for partnership outreach for collaboration on these events. 


Requirements:

  • Must have personal vehicle available for use and valid driver’s license

  • Must have personal integrity and responsibility. Must prioritize the safety and enjoyment of volunteers and themselves.

  • Must be comfortable communicating in front of multiple audiences.

  • Must be motivated to help see the CA Biodiversity project be successful!

  • Previous experience with event coordination and volunteer engagement desired.


Compensation:

  • $30/hr for ~50 hours/month over 12 months =$1,500/month = $18,000 total 

  • Additional travel stipend: $500 quarterly for gas and housing = $2,000 total

  • Total payment over the contract of up to $20,000


The Event Coordinator will report to the Senior Manager of Volunteer Recruitment and Community Engagement. 


Position starts as soon as possible. Applications must be received by August 29, 2024 by 11:59pm MST.


Please contact biodiversity@adventurescientists.org with any questions.

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U.S. Equal Employment Opportunity Information (Completion is Voluntary)

Individuals seeking employment at Adventure Scientists are considered without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, or veteran status. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.
 
For government reporting purposes, we ask candidates to respond to a self-identification survey. Completion of this form is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Adventure Scientists Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.





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