Accounting Manager

Who we are

Adventure Scientists is a 501(c)(3) nonprofit organization that designs, builds, and manages field data collection projects at scale, which accelerates solutions to urgent conservation challenges. Our model engages a broad audience in the STEM fields, as we engage and train outdoor enthusiasts and communities to collect high-quality data. Our mission is to ensure the availability of critical field data that accelerates conservation and climate solutions.

We envision a world in which science-based decision-making, policies, and technology allow people to live in balance with nature. 

Join us!

Our Commitment to Equity, Inclusion, and Justice (EIJ)

Adventure Scientists strives to create an environment where everyone feels included, valued, and safe engaging with our work, regardless of their race, ethnicity, sexual orientation, gender identity, ability, age, past or current military service, marital status, parental status, religion, socio-economic status, immigration status, or other identity.

Organizational Highlights

• Our annual budget is ~$3.1M and growing. This is sourced from a combination of fee-for-service revenue, partnerships, and philanthropic donors.

• Our partners span international organizations, government agencies, NGOs, academia, and the private sector and include National Geographic, the World Economic Forum, World Resources Institute, the US Forest Service, Harvard Medical School, and many more.

• Our work has helped prevent illegal timber harvest, supported restoring extirpated species to their home ranges, gathered the largest dataset on Earth for microplastics, and advanced the identification of the genes responsible for antibiotic resistance. You can learn more about our work here.

• We focus on aspects of climate, biodiversity, freshwater, and forests.

The Accounting Manager Opportunity

As a full-time member of our team, you will play a key role supporting our mission to ensure the availability of critical field data that accelerates conservation and climate solutions.  We are looking for a well-organized and talented individual who will manage our reporting, compliance, and day-to-day operations to ensure the scaffolding is in place for our organization to thrive. 

We anticipate the role being 75% accounting, 15% operations, 10% office management.

This individual will report to the Senior Executive Administrator.

Key Responsibilities

• Oversee payroll, expense reporting, employee reimbursements, accounts payable, accounts receivable, monthly closes, indirect cost allocations, annual taxes, audits and all other financial needs.

• Facilitate the annual budgeting and continuous forecasting in partnership with the Executive Director

• Maintain annual filings and to ensure our nonprofit remains in compliance with state and federal regulations.

• Responsible for contract procurement as it relates to staff retreats, office management, board meetings.

• Draft and maintain contracts, agreements, MOUs, and other documents to ensure clarity and efficiency with partners, vendors, creditors, and contractors.  

• Maintain the office supplies and infrastructure and ensure a happy working environment for our local staff. 

We are looking for

• An experienced Accounting Manager with an understanding of nonprofit accounting principles and QuickBooks expertise. You love working in spreadsheets and numbers excite you.  You have wrangled a team to submit expense reports and are able to create financial reports for people who don’t love numbers.

• A self-starter who is highly organized and can thrive in a fast-paced and dynamic environment. You can juggle many tasks at any given time and are able to handle logistics for company events and outings with ease.    

• A data-organizer who has experience maintaining digital file structures and feels joy when thinking about improving our file structures, workflows, and systems.  

• An environmentally minded individual who is excited to utilize their operational and/or financial knowledge to further a conservation nonprofit.  

Personal Attributes and Values

• Direct communicator with entrepreneurial vision, growth mindset, and a strong bias towards action.

• Creative thinker that works cross-functionally to navigate and overcome complex obstacles while being collaborative, open, direct, and transparent with supervisors.

• High degree of integrity and trustworthiness.

• Strong sense of personal ownership and responsibility with immense care for details.

• Strong desire to join and assist in the growth of a fast-paced, young, dynamic nonprofit organization.

• Willingness to operate with a team mentality and step outside of their role as requested.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job.

Location and Compensation

This is a full-time position that will be based at our office in Bozeman, MT, with up to two days of remote work per week. This position will be expected to occasionally travel, work on weekends or at night.

Salary for this role ranges from $72,000 - $82,000 dependent on experience. We offer a generous and flexible benefits package, including healthcare, retirement plan with employer matching, personal and professional development fund opportunities, generous paid time off, paid parental leave, student loan relief, and paid powder days. Additional perks include part-time work-from-home opportunities, sabbaticals for long-tenured employees, and access to pro deals. Plus, we have a dog-friendly office, so you are invited to bring your best friend to work!

To Apply

To apply, complete the form on the next page. Direct questions about the application to Jessica Smorowski -  jessica@adventurescientists.org

We are committed to providing an equal employment opportunity for all applicants. If you need accommodations at any point in the application or interview process, please let us know.